HVAC Estimating Services

HVAC Estimating Experts with 40+ Years of Experience

The HVAC & mechanical estimating service that contractors trust to
consistently win more projects and earn higher profit margins.

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How to Win Your Next HVAC Job

The Astra Estimating Advantage

In the rapidly evolving world of heating, ventilation, and air conditioning, securing your next HVAC job isn’t just about the quality of your work, but also about the precision of your bid. The most skilled HVAC professionals know that behind every successful project lies a robust and detailed estimate that guarantees both profitability and credibility.

Catering to HVAC professionals, Astra Estimating extends its services nationwide. No matter where you operate, our team ensures that you benefit from our industry-leading expertise, ensuring consistency and excellence across the board.


Our Full-Service Estimating Solution

At the core of our services is job acquisition. We diligently scour opportunities, ensuring you’re presented with bids that align with your expertise and business goals.

A successful bid isn’t just about undercutting competitors; it’s about ensuring profitability. We meticulously craft each bid, ensuring it’s both competitive and ensures a healthy profit margin.

Post-bid, our work doesn’t stop. We keep a keen eye on the progression, ensuring you’re always in the loop. Additionally, our negotiation prowess comes into play, ensuring terms are always in your favor.

With our comprehensive approach, you’ll notice a tangible uptick in your win ratio. More wins naturally translate to increased profits, but we also focus explicitly on strategies that bolster your profit margins for each project.

Choosing Astra Estimating isn’t just about getting help with numbers; it’s about tapping into a reservoir of expertise that covers the entire spectrum of job acquisition and execution in the HVAC domain.


Why HVAC Contractors Choose Astra Estimating

The HVAC industry, with its intricate nuances and evolving demands, requires contractors to be constantly on their toes. In such a dynamic landscape, the choice of tools and partners can make or break a business. So, why are more and more HVAC contractors gravitating towards Astra Estimating? Here’s a deeper dive:

A Cut Above in a Competitive Landscape

In the saturated HVAC market, merely delivering exceptional services is often not enough. The behind-the-scenes strategies, such as precise estimation and bidding, play a pivotal role in securing lucrative projects. Astra Estimating offers HVAC contractors that crucial edge, allowing them to stand head and shoulders above the competition. With our help, contractors aren’t just participating in bids; they’re winning them.

Precision that Pads the Bottom Line

Profitability in the HVAC industry isn’t just about the volume of jobs; it’s heavily reliant on the accuracy of bids and estimates. An overestimate could cost you the project, while an underestimate could erode your profit margins. Astra Estimating’s precision-focused approach strikes that perfect balance. We ensure that your bids are competitive while safeguarding and often enhancing your profit margins.

Sustainable Growth with Quality

Every business aspires to grow, but unchecked expansion without attention to quality can be a recipe for disaster. Astra Estimating ensures that HVAC contractors grow at a sustainable pace. By ensuring each project is profitable and aligns with the contractor’s capabilities, we ensure that growth doesn’t compromise quality. In fact, with each successful bid, contractors are positioned to deliver even greater value to their clients.

HVAC contractors choose Astra Estimating not just as a tool but as a strategic partner. In an industry where precision, profitability, and reputation are intertwined, Astra Estimating emerges as the trusted ally for contractors aiming for consistent success and growth.

When to Outsource Your HVAC Estimating

In the ever-evolving landscape of construction, the key to success often lies in recognizing when to delegate tasks for optimal efficiency.
Outsourcing your estimating can be a strategic move, especially during periods of high workload, rapid growth, or when specialized expertise is required. Astra Estimating provides a premium, full-service estimating solution that you can rely on, no matter where you’re located. Serving nationwide, we’re here to ensure that your projects always have the detailed, accurate, and timely estimates they need. With Astra by your side, you can focus on what you do best while we handle the complexities of estimating.”

HVAC Estimating Service Packages

Modified Complete

For contractors who only need certain tasks or portions of the estimate complete.

Assist Take-off

We submit material counts, pricing and an estimate of all labor and material needed.

Astra Complete

Full-package with a detailed estimate and us representing your company to the GC.

Mechanical Estimating Software We Use

We use industry-leading software to give you the best odds of winning your bid.

How Our
HVAC Estimating Services Work


Start winning more bids with Astra Estimating, your partner in transforming the way you approach plumbing projects.
We offer more than just expert estimating services; our comprehensive solutions help you track, follow up, and negotiate each project
to ensure you’re always putting your best foot forward. Our focus is not only to help you prepare winning bids
but also to ensure that your projects remain profitable and sustainable.
By partnering with Astra Estimating, you can boost your win ratio and make every bid count, so you never have to question the purpose of your efforts. 

Join the thousands of successful contractors that have won their bids with Astra. 

Why bid if you’re not winning? Give us a call today at (330) 633-7300 for your no-obligation free quote and consultation. 

HVAC Estimating FAQ

Sure! You can find a list of our sample bids, estimates and proposals here: https://www.astraestimating.com/sample-bids/

Yes. Even though our main office is located in Ohio, our team of estimators is located all across America.

It all depends on the job and the size of the project. After we receive your plans we’ll send over  a cost quote that you can either approve or deny.

Either fill out a contact form to schedule a call or call us at 330-633-7300.

It entirely depends on your needs.

Do you just need help with a certain task or part of your estimate? Then try our Modified Complete Package.

Do you need just a take off done? Check out our Assist Take-Off package.

Do you need a full estimating solution? Then check out our Astra Complete package.

The sooner you reach out to us, the quicker we can assist you. Either fill out a contact form or give us a call at 330-633-7300.

How Our Pricing Works

Once you choose an hvac estimating service package, we will then quote your company the total cost to prepare the estimate for you.

We quote you the hours

1 We quote you the amount of hours to complete the estimate based on the project and services you selected.

You approve the cost quote

2 After reviewing and approving the hours quoted to complete the estimate, we start the estimating process.

Modified complete

3 You can accept and we will then start the estimate or you can also pass on the project and choose a different one.

Why HVAC Contractors
Choose Astra Estimating


We are a nationwide professional estimating services company located in Tallmadge, Ohio. Over the past 20+ years we have worked with large and small Electric Contractors Nationwide.

We prepare all types of projects in commercial, industrial and public utility field. We are also experienced in handling projects in the residential field if requested.

We are not your average estimating company. The clients we work with understand implementing successful strategies do not happen over night. Long term solutions require time, professional instruction and a client open to discovering new solutions that get real results.

Talk to An HVAC Estimating Expert Today

No estimate is ever shared with another contractor. Every project is on a first come first service basis.

Our Client Reviews

” Mark, I have never in my life made so much money on a single job like the one you and your team estimated and won for my company. I will make over $1,000,000 by the end of this project… I have been using Mark and his team of estimators for over seven years now and I would recommend them to any company that is in need of an estimator. If you want measurable results that will help your company grow and win more bids effectively while also staying profitable, then I would highly recommend using them for any of your estimating needs. Give Mark and his team of estimators a try, you will be overjoyed with the results!”

Dirk Walton
Owner of KAL Electric, Inc.

“Mark, we contacted you and your team because we could not handle all the bids internally in-house. Since we started working with you we have bid 4 projects and currently working on the 5th. We have won 2, lost 1 and still we are in the running for 4th project. The very first project you bid for us we won and it totaled over $1,250,000 of new revenue for our company. The second project we bid with you and your team we won and it totaled $600,000 in new revenue. Currently your services have generated over $1,850,000 of new revenue for our company and the project we are still in the running for will be over $2,300,000. I have to say we could not be happier with you and your team of professionals, you have met and sometimes go far beyond any of our expectations. I highly recommend using your services to anyone needing help with estimating or getting out more bids.”

Gary Gulu
Owner of Gulu Electrical Contractors

” Mark, Before I started using your Estimating Services our win verses loss averages were not very good. We would only win about 1 in every 20 commercial project estimates in the competitive open bid market. We are now at a 56% win average from using Astra Estimating Services which is far better than the disappointing 5% we were previously getting from estimating on our own. We have been using your company for a little over a year now and we do not estimate a lot of bids simply because we don’t need to. Since we started using your company, we have won 5 jobs and only lost 9 plus we are still waiting to hear on 3 additional projects which we believe we have a good shot at winning. With the 5 projects Astra has already won, the results totaled $819,781.41 and we could not be happier with our decision to use your estimating services. If anyone is on the fence about using Astra Estimating Services, please have them personally call me so I can tell them first hand your estimating services works and it will be one of the best decisions they could make for their company.”

Rich Girard
Owner of Girard Electric

Schedule Your Meeting
with an Expert HVAC Estimator Today

No estimate is ever shared with another contractor. 
Every project is on a first come first service basis.
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